Notice of Annual General Meeting 2019
and Call for Nominations
You are hereby notified that the 2019 Annual General Meeting of the Southport Chamber of Commerce & Industry will be held on Friday 13 September at 5.00 pm.
For catering purposes please RSVP to firstname.lastname@example.org
The meeting is to be held at the office of the Chamber at Kay House Level 2 – 35 Scarborough Street, Southport with the Agenda notified to you shortly. Please let us know if you have any proposals for the AGM Agenda.
A Proxy form is attached for those wishing to appoint a proxy for the meeting who may be the Chair of the meeting or another person.
Download proxy form here.
We will be calling for nominations to the Board of Management that will be voted upon at the AGM. In 2019 the following Board positions to be filled at the AGM and the process to be followed are as follows:
1. First step - Nominations
The Board of Management positions available are:
One President (1)
Three Vice Presidents (3)
One Secretary (1)
One Treasurer (1)
Nine Committee Members (9)
Total Members of the Board of Management - 15
Download the nomination form here.
Please return by post, email or hand a correctly completed nomination form signed by two seconders (Financial Members), to reach us by 5pm Thursday 29 August 2019. A list of the candidates’ names in alphabetical order, together with the proposers and seconders names will then be posted at the office of the Chamber at Kay House Level 2 – 35 Scarborough Street, Southport.
2. Second Step - Election
If there are more candidates than there are vacant positions, members will vote by ballot. If not, members will vote by a show of hands. Only financial members can participate in the vote. Candidates with the most votes over 50% of the vote win the respective position.
At the commencement of the AGM should there be an insufficient number of candidates nominated to fill all positions; nominations may be taken from the floor of the meeting. In those circumstances those persons nominated must also receive 50% of the vote in order to be elected to the Board of Management.
We wait to hear from you by the deadline date of 5pm Thursday 29 August 2019.
Return your nomination form to:
Email: email@example.com or
Post: PO Box 422 Southport QLD 4215 or
By hand: Kay House Level 2 – 35 Scarborough Street, Southport